Intro

Steps for Working in MyHours

Once you have configured My Hours, your steps will mainly consist of setting and resolving the the time tracker. Initially, you will need to create your account.

How to Create Your MyHours Account

How to Launch Time Tracking

When you login, you’ll arrive at the Track page.

Select the Project you want to work on.

If needed, enter select or enter a task.

To start recording, click the Now button next to start recording

Leave the tab open and go complete your tasks.

To stop recording,  return to the tab and select the Stop button on the task page.

Write a description if needed.

Mark you time duration if needed. For example, if you are going to invoice a client, you may want to mark the duration and the description of what you have done and add that to an invoice in progress.

If you will be sending an invoice immediately, you can use this information to create it.

For example:

30 minutes – Ceate, test, and send MailChimp newsletter

Possibly make 1 hour

In reality, many VIrutal Assistants create package pricing for sending email newsletters. In that case, you may just want to time yourself to check that you have the right pricing strategy for your packages. This is particularly important when you are first building your business. You set a price of for example $20 per newsletter (up to X blocks/pages) If it takes you 25 minutes – an hour you’re doing okay. If it takes you 2 hours, it reduces what your hourly rate is.

If you are spending too much time on a project evaluate if it’s a case of needing to upgrade your skills or if you haven’t scoped your project properly. Coming soon, we’ll have a class on creating service packages.

Note if you're adding additional information like Tasks and Tags , you'll complete these on the form to the right of the initial section.

Transcript of MyHours Part 1

(00:01):

Hey everybody. It's Kim Shivler. Welcome. If you have taken some of my basic business classes, my virtual assistant opportunity or anything, where I talk about my favorite tools as a consultant, you've probably heard me talk about My Hours. That's at my hours.com. This is software that allows you to track your time on the projects you're working on. I use the free version and the free version for me, does everything I want. That's because I don't invoice here. Now, if you want to actually invoice out of the software and it's really a great tool for that, then you know, there is a paid plan, but for us today, we're just gonna look at the free time tracking and how to set it up. I'm gonna click here on, get started. It's free. And when we sign up, they do start us with the 30 day pro trial. We're gonna end up going, dropping back down, but I'm going to add my name. And this is my email.

(01:15):

And I have to set up a password as always with companies. You're gonna have to read their terms of service. I'm not gonna do that here, but you should always check the terms of service and make sure that any privacy policy, et cetera, is something you agree with. So I'm gonna enter a password and I'm gonna sign up. Now, it's going to send me an email notification. I'm also gonna go ahead and add it to my LastPass. Many of you know, uh, if you followed me at all that I use LastPass as my password manager. That way, whenever I go to a site, logs me in, I can have really complex passwords without having to write them down, or remember them come over to my email. And here we go,

(02:09):

“Welcome to MyHours.” So I'm now going to confirm my account and they also send a link there.

(02:18):

If you noticed with some training and some tools on how to use the site, I can now sign in and whoops, we are going to select this one. Uh, you'll notice I actually have two accounts and that's because I have the one that I've been using for all these years. Uh, but I wanted to show you a new one so I could show you how to set it up. And then we're going to look in this one for how to use it. So I wanna set my country. This is going to set my date format and numbers and times, and my industry type is consulting. Now you could put anywhere, any option in here. This is completely up to you and how you work. If I was inviting my team, I would add them here. I personally just use this for myself. I don't have anyone else tracking their hours here.

(03:15):

I do teach the team. I work with how to track their hours in their own program in their own version of MyHours, but I don't have them track in my session. So when it's explaining to us a little bit about our projects at the core, when we're consultants, we, we frequently work on projects. So for example, if you're a virtual assistant, you might have a project where you're configuring an email campaign for your client projects, have clients assigned to them tasks, and sometimes even team members, if you're working on something together. So we're gonna start by creating a project. This is gonna be my MailChimp newsletter configuration.

(04:05):

Now, interestingly, this project I'm actually doing for myself, I'm not doing it for a client, but sometimes I use this even to track things that I'm doing, just to see how much time it's taking me. So in this case, the create new, I would click on client, create new, and it's going to be the initials of my company. Now, in this case, it's not billable because I'm just tracking and there's not a budget and I don't have any specific project notes. So let's go ahead and add that. Now what we can see is these are gonna be the total hours, the billable hours, the amount of course, this one is not billable. And then I can actually assign tasks or in a lot of cases, maybe it's not. For example, I keep a lot of my project plans outside of here. So I may not be adding a task here, but what I could do at this point is just track my time. So this would be the time where I would come in and I would click on, I'm gonna start a new time log. And I'm going to actually put that I'm working on MailChimp,

(05:25):

Email configuration,

(05:29):

And here I'm gonna click on edit and I select the product, uh, excuse me, the project. And if I have any specific tasks, I don't, um, I'm going to then go ahead. And if this isn't billable, not billable time, I don't have any specific tags, but you can add tags that allows you to sometimes be a little more granular in your reporting, but I'm gonna go ahead and save this all right. And notice that it now starts. And it is keeping time at this point. What I do is I can go off and work on my MailChimp. And then when I come back and I'm done, I've done my time. What I do is I come back over here. We're getting all of these little helpful tips down here, and then I would pause it, which stops the time log. And at this point I can actually edit it. I can add notes here in my description.

(06:44):

I can see the time. So this shows the time where it was done, right? And then I can either resume if I'm going back to that timing, or I could go ahead and add a new time log. Now let's go ahead and add a billable client and see what that looks like and what it might look like when we're working for them. I'm gonna go ahead, back into organize projects, and I'm gonna add a new project. Now, this one is going to be a project say for one of my coaching clients, and this is going to be a sales plan creation, coaching the name of the project. And we're gonna add a new, this is coaching client one. We're gonna add that this is billable. And is it task based project based, right? In this case, we're gonna do task based. Uh, we're not rounding and there's not a specific budget for it. So sometimes if you're doing something with a client and there's a total billable hours or total billable amount, you might have a budget. And this one, we're not gonna set a budget. We're gonna save this project is now created, right? I can, then the task I'm gonna do for this one is we're going to have actually a meeting meeting. One that I will put in when we actually meet, we will actually track the time for that task, as well as adding another task.

(09:27):

So I now have this task. I can view my tasks. I have meeting one. That's the first meeting I can set my hourly rate here. If I have an hourly rate. Now this actual meeting is one 50 and you can update it. You can have a task across projects. So this could be this, uh, and actually we're gonna name it, uh, initial planning meeting, and we are going to save it, right? So now as I track the time on this, that would go towards it. Now, in reality, my planning meetings are a set price. They're not hourly, but I'm just trying to show you some options for what you might be doing with your client, add a new task, and we're gonna have strategy creation and delivery

(10:57):

$50 an hour. Again, none of these are accurate for what I do, but you can definitely do this. Whoops, we don't want that. I got two extra cents in that's my 2 cents for today. So whatever yours are, you can create these. And then we can actually go out and work with them. And that wraps up our initial introduction to My Hours, how to create the account and start tracking your time. It's a great tool to use as a virtual assistant. We'll come back with more in the future, but this should get you started. I'm Kim Shivler. I'll see you next time. Bye.

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